Event hub
Run an event day to day, from attendees and rooms to emails and the event website.
16 guides
- From workspace to arrival How the parts of an event fit together, from an empty workspace to an attendee landing at the airport, which status changes at each stage, and where things usually go wrong. Updated For planners
- The event hub See all your workspaces, start a new event, plan or sourcing project, share workspaces with colleagues, and follow each event's progress. Updated For planners
- Event overview See how registration and bookings are going for each team and role, and what the event's travel has cost so far. Updated For planners
- Attendee manager Add or import everyone at your event, invite them to register, and track their status, travel and rooms in one table. Updated For planners
- Registration form setup Design the form attendees fill in to register, choose which questions are required, add your branding and publish it. Updated For planners
- Emails and messages Know which emails HAPR sends, check that attendee emails arrived, and keep notes, actions and private threads with attendees and hotels. Updated For planners
- Email templates Design the emails your attendees receive, choose which one is sent for each purpose, and send yourself a test. Updated For planners
- Event website Build a public website for your event from ready-made sections, add pictures and text, and publish it at its own address. Updated For planners
- Designing the attendee app Share your event's attendee app, set its colours, logo, welcome message and cover, and post alerts to attendees' phones. Updated For planners
- Room block management Track the hotel rooms you contracted each night against the rooms your attendees need, with the contract terms and release dates. Updated For planners
- Rooming list See who sleeps in which room on which nights, share the list with the hotel through a secure link, and create guest vouchers. Updated For planners and hotels
- AI room assignment Let AI suggest hotels, room types, roommates and nights for your attendees, following the rules you set, then accept or change its plan. Updated For planners
- Shuttle report See every arrival and departure by date, airport and time, so you can plan airport shuttles. Updated For planners
- Event templates See which website, email, registration and app templates your organisation uses, customise one, and go back to the HAPR default when you need to. Updated For planners and organisation admins
- How the numbers work How HAPR counts registrations, bookings, rooms and shuttle times, so you can read every figure with confidence. Updated For planners
- Visa management See which attendees need a visa, check their passport details, and download what a visa officer needs. Updated For planners